Additional orders by email: hello@carnivals.fi

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For additional orders, we need the information by March 17th.

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You can find more information about additional orders here.

Registration for the competitions taking place on Wednesday 1st of April must be completed no later than Sunday 22nd of March 2026. Products must be delivered to the Cable Factor no later than Friday 27th of March 2026.

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Competition categories on April 1st:

- Filter coffee

- Decaffeinated filter coffee

- Teas (green, black, oolong and flavoured)

- Kombucha‍

‍REGISTER HERE FOR THE COFFEE, TEA AND KOMBUCHA COMPETITIONS

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- Chocolate (chocolate bar, vegan chocolate bar, chocolate product)‍

‍REGISTER HERE FOR THE CHOCOLATE COMPETITIONS

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Questions about the competitions?
‍Please contact our competition producer without delay:
‍Sara / sara@carnivals.fi / +358 45 265 2333

FILL OUT THIS FORM to send a short introduction of your company/stand and a description of what you will be offering (what visitors can taste, buy, and experience) no later than March 30th.

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We will use this information on the event website and in possible communications related to the competitions, stage program, and stands, for example on social media.

For access during the event, we ask you to submit the names (first name and last name) of all staff working at your stand for accreditation no later than March 30, 2026.

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👉 Click here to register staff members

Registration for the competitions taking place during the event on Friday 17 April must be completed no later than Sunday 5 April 2026. The competitions will be held during the event, and you will receive your own time slot when the products will be collected from your stand. Containers will be delivered to the stands in advance.

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Competition categories on 17 April:

• Limited Edition filter coffee
• Espresso‍

REGISTER HERE FOR THE ESPRESSO & LIMITED EDITION COMPETITIONS

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• Ice cream (ice cream, gelato, sorbet)‍

‍REGISTER HERE FOR THE ICE CREAM COMPETITION

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Questions about the competitions?
‍Please contact our competition producer without delay:
‍Sara / sara@carnivals.fi / +358 45 265 2333

Submit a notification of temporary food sales and sampling no later than four (4) working days before starting the activity, if you are serving or offering food samples (exception: tea and coffee).

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PLEASE NOTE that every stand serving or selling food must submit a notification to the City of Helsinki (no later than 4 working days before the event). Please also note that if you are offering food at your stand, you must have a handwashing facility at or behind the stand. A canister with a tap (plus soap and paper towels) is sufficient, allowing water to run into a bucket below. The canister cannot be placed on the floor; it must be on a raised surface. On the first morning of the event, a health inspector will carry out an on-site inspection. If you are only offering dry food products, sweets, or coffee, hand sanitizer is sufficient.

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🔗 Notification form for the City of Helsinki
🔗 City of Helsinki guidelines

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At Helsinki Coffee Festival, a cupping area will be arranged where roasteries have the opportunity to showcase their coffees to the public and offer visitors an engaging tasting experience.

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The cupping area will be located in the central section of the main hall. It is an excellent way to reach new consumer and business customers, and visitors have been hoping for more experiential, interactive program content at the event – exactly what a cupping table provides.

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A total of 13 slots are available.

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Register your company and preferred slot by email at hello@carnivals.fi.
Slots will be reserved in the order of registration.

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👉 Read more about cupping here

👉 See available slots here